Grok Bot + Notion

How a Bot connects

Notion integration token, shared only with the specific pages/databases the Bot needs. Native plugin if present.

The Bot's identity

An internal integration owned by the workspace, named for the Bot, with access granted page by page. Don't reuse a human's login. If you did, see shared computer cleanup.

Routines we've run

• Daily — meeting notes database: new pages → extract action items into the tasks database, assign owners, link back
• Daily — the Bot's own memory: append a dated log entry of what it did to a 'Bot journal' page you can read
• Weekly — stale docs: pages untouched for 90 days in a given space, list for review

Each routine follows the four-part shape: when it runs, what it reads (bounded), what it produces, when it stops. See routines best practices.

The thing to gate

Bulk moves and deletions. Notion has no easy undo for a Bot that reorganises your wiki. Grant no access to top-level spaces.

Verdict

Notion is the best place to keep a Bot's working memory and journals; it's readable by humans and cheap to write. Grant access narrowly.

Setup notes

• Test every routine supervised until it's produced the right output three times.
• Add the routine's completion line to your heartbeat log so silent failures show up.
• Put the Notion token in the Bot's connector settings or knowledge file, never in a chat message.